Live Dashboard

Instrument Project
Operations Dashboard

W1 of 31  |  30 weeks remaining  |  Generated 2026-04-05 01:48

W1
Current Week
30
Weeks Left
0/48
Milestones
0/7
Gates Passed
50
Health Score
⚡
Critical Path
W9
Specs Locked
→
W15
Contract Signed
→
W18
Pricing / G0
→
W23
Video / G3
→
W30
Audience / G4
→
W31
Launch / G5
📦
Projects
P1
red

Product Development

0/8 milestones (0%)
W2 — Spec sheet template defined
P2
red

Ivan Contract

0/5 milestones (0%)
W11 — 2+ alternative luthier quotes obtained
P3
red

Financial Model

0/6 milestones (0%)
W8 — Packaging costs researched (2+ provider quotes)
P4
red

Kickstarter Setup

0/9 milestones (0%)
W2 — KS entity decision made (Ecuador entity viability + third-party backup)
P5
red

Marketing Execution

0/14 milestones (0%)
W3 — Email platform selected, configured, integrated with landing page
P6
red

Team Operations

0/6 milestones (0%)
W1 — Claude Code environment set up
🚪
Milestone Gates
G1
Research Complete
W7
G2
Strategy Approved
W10
G0
Foundation Complete
W18
G3
Video Approved
W23
G4
Pre-Launch Ready
W30
G5
Campaign Live
W31
G6
48-Hour Check
W31
⚠️
Risk Register
4
R1: Jd Delivery Reliability
Established pattern of lateness on deliverables
4
R2: Team Bandwidth Collapse
All team members have other primary responsibilities — project is secondary in their lives
4
R3: Video Production Overtime
Video is hardest deliverable — duration highly uncertain
4
R4: Ks Campaign Fails Funding Goal
Campaign fails to reach $37,000 goal
3
R5: Ivan Informality Derailing Delivery
Ivan's informal work style causes quality or delivery failures
3
R6: Ivan Single Point Of Failure
No backup if Ivan exits project
3
R7: Ks Video Quality Insufficient
In-house AI production budget limits video quality
3
R8: Ineffective Marketing
Insufficient audience conversion to backers
3
R9: Ineffective Paid Ads
Low conversion, high cost per lead on paid ads
3
R10: Campaign Launches Weak Audience
Insufficient pre-launch audience — weak first 48 hours
2
R11: Cajon Specs Delayed By Thor
Thor's cajon spec sheet delayed — impacts P1 timeline

Week 1 Plan

2026-04-01 — 2026-04-07  |  9 items
🎯
Priority Queue
1
Claude Code environment set up
P6 JD W1 — 2026-04-01
2
Task tracking tool set up + shared with team
P6 JD W1 — 2026-04-01
3
JD + Juanca alignment conversation (success definition, compensation, budget ceiling, KS entity)
P6 JD W1 — 2026-04-01
4
Google Drive folder created — "Consultoría JD - Instrument Project" (ACTION FROM 2026-04-02 MEETING)
P6 JD W1 — 2026-04-01
5
Spec sheet template defined
P1 JD (UKULELE, GUITAR, SPEAKER, STAND) W2 — 2026-04-08
6
Launch product decision locked (guitar or ukulele — URGENT)
P1 JD (UKULELE, GUITAR, SPEAKER, STAND) W2 — 2026-04-08
7
KS entity decision made (Ecuador entity viability + third-party backup)
P4 JD W2 — 2026-04-08
8
Document presented to full team — goals + owners confirmed
P6 JD W2 — 2026-04-08
9
JD revised milestone payment schedule agreed with Juanca
P6 JD W2 — 2026-04-08
📋
Action Items (from Meeting)
1
Create Google Drive folder structure
JD W1 (2026-04-07)
2
Upload all existing documents to Google Drive
JD W1 (2026-04-07)
3
LOCK LAUNCH PRODUCT DECISION — ukulele OR guitar
JD + Thor W2 (2026-04-08) — BLOCKS spec sheet work
4
JD + Juanca alignment conversation
JD initiates W1 (2026-04-07)
5
Confirm cajon production cost with Thor
JD asks Thor W1 (2026-04-07)
6
Set up recurring Thursday meeting
JD schedules W1
7
Research KS entity options
JD W2 (2026-04-08)
8
Create spec sheet template
JD W2 (2026-04-08)
9
Select and set up email marketing platform
JD W3 (2026-04-15)
10
Set up Claude Code environment for project management
JD W1 (2026-04-01)
👥
Team Commitments
J
JD
7 items
▼
Claude Code environment set up W1
Task tracking tool set up + shared with team W1
JD + Juanca alignment conversation (success definition, compensation, budget ceiling, KS entity) W1
Google Drive folder created — "Consultoría JD - Instrument Project" (ACTION FROM 2026-04-02 MEETING) W1
KS entity decision made (Ecuador entity viability + third-party backup) W2
Document presented to full team — goals + owners confirmed W2
JD revised milestone payment schedule agreed with Juanca W2
J
JD (UKULELE, GUITAR, SPEAKER, STAND)
2 items
▼
Spec sheet template defined W2
Launch product decision locked (guitar or ukulele — URGENT) W2

Thursday Meeting — W1

No previous meeting recap available. After your next meeting, share the transcript with Claude Code to populate this section.

MEETING AGENDA

2026-04-09  |  Week 1  |  30 weeks to launch

1. Status Round (5 min)

JD: Completed: No completions this period | In progress: Claude Code environment set up
JUANCA: Completed: No completions this period | In progress: No upcoming milestones
DIEGO: Completed: No completions this period | In progress: No upcoming milestones
THOR: Completed: No completions this period | In progress: No upcoming milestones

2. Milestone Check (10 min)

Due this week: Claude Code environment set up (JD), Task tracking tool set up + shared with team (JD), JD + Juanca alignment conversation (success definition, compensation, budget ceiling, KS entity) (JD), Google Drive folder created — "Consultoría JD - Instrument Project" (ACTION FROM 2026-04-02 MEETING) (JD)
Overdue: None
Completed: None yet

3. Blockers (15 min)

No blockers identified

4. Decisions Needed (15 min)

No pending decisions

5. Next Week Commitments (5 min)

W2: Spec sheet template defined (JD (UKULELE, GUITAR, SPEAKER, STAND))
W2: Launch product decision locked (guitar or ukulele — URGENT) (JD (UKULELE, GUITAR, SPEAKER, STAND))
W2: KS entity decision made (Ecuador entity viability + third-party backup) (JD)
W2: Document presented to full team — goals + owners confirmed (JD)
W2: JD revised milestone payment schedule agreed with Juanca (JD)
🎤
Status Round Detail
JD
✓ Done: No completions this period
→ Doing: Claude Code environment set up
JUANCA
✓ Done: No completions this period
→ Doing: No upcoming milestones
DIEGO
✓ Done: No completions this period
→ Doing: No upcoming milestones
THOR
✓ Done: No completions this period
→ Doing: No upcoming milestones
📊
Tool Activity (Last 7 Days)
9
Tool Runs
89.0%
Success Rate
2
Tools Used
$4500
JD Total Fees
$0
Disbursed
$4500
Remaining
$37K
KS Goal
💵
JD Milestone Payments ($4500 total)
$0 of $4500 disbursed (0.0%)
○
M1: Plan approved by team, work begins
W2 — 2026-04-08
$400
○
M2: All 6 spec sheets locked and signed off
W9 — 2026-05-27
$600
○
M3: Ivan contract signed
W15 — 2026-07-08
$500
○
M4: Foundation complete — pricing model approved (G0)
W18 — 2026-07-29
$600
○
M5: Video approved by full team (G3)
W23 — 2026-09-02
$800
○
M6: Pre-launch ready (G4)
W30 — 2026-10-21
$700
○
M7: Campaign closed
W36 — 2026-12-03
$900
🔧
Operational Costs (Estimated Range)
AI Tools (Video)
W10-W30
$84 - $188
Email Platform
W3-W31
$54 - $180
Legal Review
W14
$100 - $300
KS Entity Registration
W2-W4
$0 - $500
Paid Advertising
W26-W31
$300 - $500
Giveaway Unit
W29
$80 - $100
Packaging Research
W8-W9
$50 - $100
📊
Total Pre-Campaign Investment
Juanca's Existing Investment
$2,000 - $3,000
Prototypes + brand guide + landing page
Total Required from Juanca
$4,268 - $5,468
JD fees ($4500) + operational ($668-$1,868)
🎯
Target Scenario (80 Backers)
$27,120
Gross Revenue
$20,211
All-In Costs
$6,909
Net to Business
Working prices: Ukulele $299 | Cajon $379 Min. gross margin: 50%
⚠ All values are estimates — will be replaced with real numbers at W18 (Project 3)
📈
KS Scenarios
Conservative
35-50
backers
$15K-$20K
Target
80+
backers
$37,000
Stretch
120-150
backers
$60K-$75K
🏦
Post-KS Allocation (Profit First)
1
KS platform + payment fees
~$2,170-$4,000
2
Ivan production payment (all units)
Per contract
3
Shipping + fulfillment reserves
Per financial model
4
Juanca total investment returned
~$6,000-$8,500
5
JD milestone fee M7
$900
6
Operating reserve for Collection 2
Remainder
No reordering without full team agreement
📅
Project Timeline (W1-W31)
Foundation
W1-W9
Contracts & Financial
W10-W18
Video Production
W19-W23
Audience Building
W24-W29
Launch
W30-W31
P1: Product Development
W2 Spec sheet template defined At Risk
W2 Launch product decision locked (guitar or ukulele — URGENT) At Risk
W4 Ukulele + guitar spec sheet first drafts On Track
W5 Cajon x2 spec sheets finalized from Thor's existing 95% draft Upcoming
W5 Passive speaker + guitar stand spec sheet first drafts Upcoming
W7 Ivan reviews all 6 spec sheets for production feasibility Upcoming
W8 All revisions completed Upcoming
W9 ALL 6 SPECS LOCKED — approved JD + Juanca Upcoming
P2: Ivan Contract
W11 2+ alternative luthier quotes obtained Upcoming
W12 Contract first draft (Claude-assisted, all 6 spec sheets as exhibit) Upcoming
W13 Juanca reviews draft Upcoming
W14 Legal review completed Upcoming
W15 CONTRACT SIGNED Upcoming
P3: Financial Model
W8 Packaging costs researched (2+ provider quotes) Upcoming
W9 Shipping costs researched — US + EU for both products Upcoming
W10 Fulfillment provider identified, workflow mapped, delivery timeline confirmed Upcoming
W16 Full cost stack built (production + packaging + shipping + KS fees + 10% contingency) Upcoming
W17 Pricing model first draft — 50% margin applied, Early Bird + standard tiers defined Upcoming
W18 PRICING MODEL APPROVED by Juanca Upcoming
P4: Kickstarter Setup
W2 KS entity decision made (Ecuador entity viability + third-party backup) At Risk
W4 Entity registered OR third-party service engaged On Track
W5 KS account created and verified Upcoming
W19 Reward tiers defined (after pricing model approved) Upcoming
W25 Campaign page first draft (story, descriptions, tiers, FAQ) Upcoming
W27 Internal team review + revisions Upcoming
W28 External review (2 cold readers — confirm understanding of product + price without explanation) Upcoming
W29 Final revisions Upcoming
W30 CAMPAIGN PAGE APPROVED — ready to launch Upcoming
P5: Marketing Execution
W3 Email platform selected, configured, integrated with landing page On Track
W7 Phase 1 research report — KS benchmarks, competitor analysis, pricing validation, audience + channels confirmed Upcoming
W10 Social media accounts optimized — profiles aligned with brand guide Upcoming
W10 Strategy brief approved (Diego + Juanca) — persona, message, tiers, channels Upcoming
W18 Video pre-production complete — script, storyboard, AI assets approved Upcoming
W18 Product photography session (final prototypes of launch products) Upcoming
W20 Video first draft Upcoming
W22 Video revision 1 complete Upcoming
W23 VIDEO APPROVED — Gate G3 — warm outreach begins Upcoming
W24 Warm outreach to personal networks initiated Upcoming
W27 200+ qualified email subscribers + 500+ IG followers Upcoming
W29 Giveaway executed (300+ entries) + 2+ influencer confirmations Upcoming
W30 300+ emails + paid ads active + 20-30 pre-commitments — Gate G4 Upcoming
W31 CAMPAIGN LIVE Upcoming
P6: Team Operations
W1 Claude Code environment set up Due This Week
W1 Task tracking tool set up + shared with team Due This Week
W1 JD + Juanca alignment conversation (success definition, compensation, budget ceiling, KS entity) Due This Week
W1 Google Drive folder created — "Consultoría JD - Instrument Project" (ACTION FROM 2026-04-02 MEETING) Due This Week
W2 Document presented to full team — goals + owners confirmed At Risk
W2 JD revised milestone payment schedule agreed with Juanca At Risk
🚪
Gates on Timeline
G1: Research Complete — W7 (6w)
G2: Strategy Approved — W10 (9w)
G0: Foundation Complete — W18 (17w)
G3: Video Approved — W23 (22w)
G4: Pre-Launch Ready — W30 (29w)
G5: Campaign Live — W31 (30w)
G6: 48-Hour Check — W31 (30w)

Instrument Project — Operations Dashboard — Generated 2026-04-05 01:48

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